Over 25 years serving music schools
We have more than 25 years of experience in software development, and our products are developed entirely in our offices in Marly, at the Marly Innovation Center, by Hivetek Sàrl.
1999
GEcoMus is born
The software is created for the École de Musique de la Broye.
Next
Sacao SA, Fribourg
Sacao SA in Fribourg takes over development.
2019
Networked, multi-user
A complete new version, networked and multi-user, is released.
2021
Hivetek & 100 % web
Hivetek Sàrl takes over development and completely rebuilds it as a fully web-based application.
Today
Portals & nFADP
Teacher and family portals, Swiss hosting and nFADP/GDPR compliance.
Your whole day-to-day, from enrolment to payroll
A single application to manage students, courses, invoices and salaries. Each piece of information is entered only once, then feeds everything else.
Enrolment
Courses
Invoicing
Payments
Salaries
Statistics
Functional diagram: the software’s main functions, built around enrolments.
Students & families
Enrolment & search
Simplified enrolment entry that avoids duplicates, with search on the same screen.
Families
Enrolments are grouped by family for invoicing. The address is entered only once for all the children.
Students
Find and create students and follow their progress from year to year, in record time.
Student documents New
Certificates, authorisations, attestations: each student’s documents are filed in their record and available in one click.
Courses & teachers
Teachers
A teacher can teach several instruments, even at several schools.
Courses & timetables New
Individual and group lessons, time slots, teaching locations and attendance tracking.
Salaries
Salaries for all teachers are generated in one click, then exported to standard payroll software.
Instrument rental
Rent your musical instruments to your students and keep track of every rental.
Invoicing & finance
Invoicing
Invoices are generated in one click, with a preview. Reminders, deposits and payment plans are included.
QR-bill
The Swiss QR-bill speeds up payments, reduces errors and lets families pay by scanning the code with a smartphone.
Payment collection New
Import of bank payments in ISO 20022 format and matching with open invoices.
Accounting
Export to standard accounting software.
Management & administration
Multi-school
Manage several schools, each with its own visual identity and fees.
Roles & permissions
Choose exactly what each user can see and change.
FEM statistics
The statistics files required by the Fondation pour l’Enseignement de la Musique are generated in one click.
Communication New
Address lists and targeted mailings to families, students or teachers.
One flat fee, all features included
Pricing is on request, based on the size of your school. Contact us for a quote or a demo.
To try the demo, request your login details on hivetek.ch/apps, in the GEcoMus section, using the button “Demander identifiants”.
Portals for your teachers and your families
Everyone can access their information wherever they are, from a computer, tablet or smartphone. Your office saves time.
Teacher portal
A personal space for every teacher
- My courses and students: timetables, student lists, schedule to download as PDF
- Absence tracking for teacher and students, month by month
- Direct link to payroll: missed lessons are automatically taken into account
- Payslips viewable and downloadable as PDF
- Each teacher sees only their own data
Module can be enabled per school
Family portal
Independent families, a lighter workload for your office
- Self-service account creation, confirmed by e-mail, one account per parent
- My children: courses attended, year after year
- My invoices: status (paid, pending, overdue) and QR-bill as PDF
- Online re-enrolment for the following year, or enrolment of a new child, approved by the school
- Contact details updates by the family itself, on mobile
Module can be enabled per school
Online enrolment
New enrolments arrive on their own
- Public form available via a simple link, ready to add to your school’s website
- No account needed: families enrol a new student in a few minutes
- nFADP consent built in, with the acceptance date recorded
- Validation queue: the school completes and approves each request before it is added
- No re-typing: approved data feeds straight into the enrolment
Module can be enabled per school
GEcoMus in pictures
A clear, modern interface designed for the everyday life of a music school.
Available anywhere, nothing to install
GEcoMus is a fully web-based application, compatible with every operating system and device (tablet, smartphone, computer).
100 % web
A web browser is all you need: Chrome, Edge, Firefox or Safari. No installation, no server to manage at your school.
Every device
The interface adapts to the office computer, the teacher’s tablet or the parents’ smartphone.
Multilingual
The interface is available in French, German, Italian and English.
Hosted in Switzerland
Your data is hosted on our infrastructure in Switzerland and backed up every day.
Always up to date
We roll out new versions for you, with no action needed on your part.
Built-in guide & local support
Tutorials built into the application and a team based in Marly, reachable by e-mail.
Your data protected, in Switzerland
GEcoMus is designed to help your school comply with the new Swiss Federal Act on Data Protection (nFADP) and the European GDPR.
100 % Swiss hosting
Your data stays in Switzerland, on our own infrastructure. No foreign cloud, no transfers outside Switzerland.
One database per school
Each school has its own instance and its own strictly isolated database.
Recorded consent
Mandatory privacy notice and consent on online forms, with the acceptance date stored.
Right of access
Export a student’s personal data in one click to answer access requests.
Anonymisation & retention
Anonymisation of a family on request and configurable retention period, in line with the 10-year legal retention obligation (Swiss CO art. 958f).
Secure access
Two-factor authentication (2FA), roles and permissions per screen, HTTPS connections and encrypted daily backups.
Need help?
Our team in Marly answers you directly. For remote assistance, download the support tool for your operating system, then contact us by e-mail.
Remote assistance
Download the remote support tool (Windows or macOS) from the support centre of Hivetek Sàrl.
Built-in guide
Step-by-step tutorials right inside the application, to learn each feature at your own pace.